SharePoint5 min read Published on: 05 Sep 2024

How to sync SharePoint with OneDrive?

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What is OneDrive?

OneDrive is a cloud storage service from Microsoft that allows you to store and access files from anywhere. You can access them through your computer, phone, or tablet with just few clicks. OneDrive is like having a personal hard drive in the cloud. It can help you store documents, photos, and other files securely.

What is the difference between OneDrive and SharePoint?

Though they seem similar, OneDrive and SharePoint slightly share different purposes. OneDrive is typically used for personal file storage. Remember, it’s like your own private space in the cloud. But SharePoint is designed for team collaboration. It’s where your team can share files and work together to manage projects. Hence OneDrive equals your personal storage while SharePoint is more of a shared workspace for your entire team.

Sync SharePoint with OneDrive - benefits and challenges

The benefits of syncing SharePoint with OneDrive

Easy Access

  • Syncing means you can access your SharePoint files directly from your OneDrive.
  • There is no need to log in to SharePoint separately.

Offline Availability

  • SharePoint files can be accessed even when you are offline.
  • This is super handy when you don’t have access to internet.

Automatic Updates

  • Any changes made to files in OneDrive automatically sync back to SharePoint.

Better Collaboration

  • Syncing SharePoint with OneDrive enables seamless integration with other Microsoft 365 apps.
  • You can collaborate on documents in real time without leaving your preferred application.

Centralized Management

How to sync SharePoint with OneDrive?

A Step-by-Step Guide to help Sync SharePoint with OneDrive.

1. Ensure OneDrive is Installed

  • Check if the OneDrive app is already present in your Start menu. If not, download and install it.

2. Sign In to OneDrive

  • Open the OneDrive app and sign in using your Microsoft account.

3. Access the SharePoint Library.

  • Navigate to the SharePoint library you want to sync.

4. Initiate Sync

  • Locate the "Sync" button in the library's toolbar and click it.

5. Confirm Sync Settings

  • The OneDrive sync app will prompt you to confirm the library's location and name.
  • If the details are correct, click "Sync now."

6. View Synced Files

  • SharePoint library will appear in your OneDrive folder once the syncs is complete.
  • You can access and edit files directly from your local drive.

What are the common issues to expect when you sync SharePoint with OneDrive?

The following are some of the common issues that you can expect while trying to Sync SharePoint with OneDrive and should be prepared for.

Intermittent Connection

Fluctuations in internet connectivity can disrupt the sync process.

Firewall Restrictions

Network firewalls may block OneDrive's communication with SharePoint.

Large Files

You might encounter timeouts or errors due to network when you try to sync very large files.

File Type Restrictions

Some file types may have size limitations imposed by OneDrive or SharePoint.

Storage Limitations

Sync will be affected when your OneDrive or SharePoint storage quota is exceeded.

Access Issues

You need to have the necessary permissions to access a SharePoint library or its contents.

Outdated OneDrive App

Outdated version of the OneDrive app can lead to compatibility problems and syncing errors.